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Help Index
Working with Folders
General Information
Folders are generally used for keeping both database software records and other folders. Tree structure of such folders in the opened database is located in the left part of the main window. The database software record list of the selected folder is on the right.
Besides database software record storage, folders can be used for
:
It is possible to change the folder content type in its properties.
To learn more about working with folders using Link to Folder field, see the appropriate section.
Folder Menu
The Folder menu contains commands to perform particular actions and/or set
properties of a folder:
You can open this menu either from the main application menu or by
clicking the folder in the folder list or the folder caption.
Creating
To create a folder, use one of the following methods:
1. Click the corresponding toolbar button (to learn more, see the Toolbar
Editor section).
2. Select the Database > Folder > Add Folder... menu item from the main menu.
3. Make the folders list active and then press the Ins key:
Modifying Name, Icon, Color, Security Settings
To view section about the security properties, click
here.
To set these folder properties, you can either use the Folder menu items or double-click the folder caption:
- Double-click the folder icon to set the folder icon.
- Double-click the folder caption to set the folder caption.
- Double-click the empty area of the folder caption to set the background
color for the folder
caption:
Moving Folders
You can move folders in this program in the same way as moving objects in Microsoft
Windows: select the folder you want to move and drag it to the required
position.
Deleting Folders
To send a folder into the recycle bin, select it in the folders list and press the Del key on your keyboard or alternatively
drag-and-drop the folder to the recycle bin.
To permanently remove it, clear the recycle
bin by right-clicking its icon and
selecting Empty Recycle Bin from the context menu.
Changing Records View In a Folder (Table Styles)
Starting with version 4.2, the program allows users to create Table Styles.
Table Style
defines the way of table representation (table columns,
font, color settings, etc.). To customize Table Styles,
select the View submenu in the Folder menu. The options of the
menu are split into three groups:
- The upper group contains the list of Table
Styles available for the database software records of the folder (see the Advanced and Abstracts options in the picture). For all types of database software records style Simple List
can also be applied to display database software records of different types in one table. For
example, when applying this style to a table containing database software records of books and
relevant authors, the table will display the names of the books and the
names of corresponding authors:
The main drawback of the Simple List is the inability to display the fields specific to each database software record type (e.g., the number of pages in the book or the author's birth year). Such fields can be displayed only by applying the style that was specially created for the given database software record type, e.g., for a book:
- To add a new style or delete an existing one, select the Add/Remove Table Styles... option
that can be found in the middle of the context menu.
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Click the Columns... button to select the columns to be displayed in the
table.
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Click the Appearance... button to open Table
Style Editor and customize the appearance of the table database software records.
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